Institutional Policies

1. About This Policy

This Policy applies to the BHIAR website, contact communications, event enquiries, collaboration enquiries, and other website-based interactions with the Institute.

2. Information We May Collect

We may collect information that visitors voluntarily provide, such as name, email address, organization or affiliation, and information included in a message or enquiry.

When the website is visited, technical information may be generated by hosting, security, analytics, or embedded services where such services are in use. This may include browser type, device information, approximate location, referring page, access time, and basic usage data.

Where an event form or registration mechanism is used, we may collect information needed to administer that event. BHIAR does not collect sensitive medical information as part of normal website use.

3. How We Use Information

BHIAR may use information to respond to enquiries; communicate about research, events, publications, collaborations, or institutional matters; operate, maintain, secure, and improve the website; understand general website usage; meet legal, governance, recordkeeping, or security obligations; and protect the Institute, its website, and its users.

4. Legal and Institutional Basis

BHIAR handles information where reasonably necessary to respond to a user request, operate the website, pursue legitimate institutional activities, comply with applicable obligations, or where consent has been given.

5. Cookies and Similar Technologies

The website may use essential or functional technologies needed for basic operation. Optional analytics or embedded third-party technologies may also be used where they are present on a page.

Visitors can usually manage cookies and similar technologies through their browser settings.

6. Third-Party Services and External Links

The website may link to or embed third-party services, including YouTube, LinkedIn, X, external publication platforms, event or meeting platforms, and hosting or analytics services where used. Third-party services operate under their own terms and privacy policies.

7. Sharing and Disclosure

BHIAR does not sell personal information. Information may be shared with service providers supporting website hosting, security, communications, or events; professional advisers; collaboration or event partners where reasonably necessary and appropriately disclosed; public authorities where legally required; or parties involved in protecting legal rights or website security.

8. Data Retention

Information is retained only for as long as reasonably necessary for the purpose for which it was collected, institutional records, legal obligations, dispute resolution, or security. Contact inquiries marked closed are generally reviewed for removal approximately 180 days after closure. Contact inquiries that remain unresolved may be retained for up to approximately 365 days from submission. Records are reviewed and removed through a periodic authorized administrative retention process.

9. Data Security

BHIAR uses reasonable administrative and technical measures to protect information. No online system can be guaranteed to be completely secure.

10. International Access and Data Processing

The website can be accessed internationally, and service providers or collaborators may operate in different jurisdictions. Information may therefore be processed or accessed outside the visitor’s location.

11. Children’s Privacy

The website is intended for a general scientific and professional audience and is not designed to knowingly collect personal information from children.

12. Your Choices and Requests

Where applicable, visitors may request access, correction, deletion, withdrawal from optional communications, or raise privacy questions, subject to applicable law and institutional obligations.

13. Changes to This Policy

BHIAR may update this Policy from time to time. The “Last updated” date will reflect the latest revision.

14. Contact

Bilu Huang Institute for Aging Research Limited, Company No. 79931032, Hong Kong SAR. Please use the official contact page for privacy enquiries.

1. About the Website

The website supports scientific research communication, education, publication and dissemination, institutional information, events, collaboration, and fundraising information where applicable.

2. Informational and Scientific Purpose

Website content is provided for informational, scientific, educational, and institutional purposes. It may include theoretical, preliminary, historical, or evolving research material.

3. No Medical Advice

BHIAR does not currently provide medical services, diagnosis, treatment, or individualized medical advice through this website. Visitors should consult qualified healthcare professionals for medical questions or decisions.

4. No Guarantee of Scientific Outcomes

Scientific research is an evolving process. The website may discuss hypotheses, models, preprints, publications, and research directions, but does not guarantee scientific, clinical, commercial, or policy outcomes.

5. Permitted Use

Visitors may use the website for lawful personal, educational, research, journalistic, or institutional information purposes, provided that use does not interfere with the website or infringe the rights of BHIAR or others.

6. Prohibited Use

Visitors must not misuse the website, attempt unauthorized access, disrupt website security, introduce malicious code, scrape content at unreasonable scale, misrepresent affiliation with BHIAR, or use the website for unlawful, misleading, or harmful purposes.

7. Intellectual Property

Unless otherwise indicated, website text, institutional graphics, branding, design, photographs owned by BHIAR, videos, and other original materials are owned by or licensed to BHIAR and protected by applicable intellectual property laws.

8. Third-Party Content and Links

External content and links are provided for convenience and do not necessarily constitute endorsement. Third-party websites and platforms are governed by their own terms and policies.

9. Events and Collaborations

Event details may change. Separate registration, participation, collaboration, funding, publication, or partnership terms may apply where relevant.

10. Donations

Where donation information is provided, it is for institutional support purposes. Tax treatment or eligibility depends on applicable law and any official status then in effect.

11. Disclaimer of Warranties

The website is provided on an “as available” basis. BHIAR aims to provide accurate and responsible information but does not warrant that all content will be complete, current, error-free, or uninterrupted.

12. Limitation of Liability

To the extent permitted by applicable law, BHIAR is not responsible for losses arising from use of, or inability to use, the website or reliance on website content.

13. Indemnity

Visitors are responsible for their use of the website and for complying with applicable laws and these Terms.

14. Changes to the Website and Terms

BHIAR may update website content and these Terms from time to time. Continued use of the website after updates indicates acceptance of the revised Terms.

15. Governing Law

These Terms are governed by the laws of the Hong Kong Special Administrative Region.

16. Contact

For questions about these Terms, please contact Bilu Huang Institute for Aging Research Limited through the official contact page.

1. Purpose

BHIAR is committed to scientific integrity, transparency, institutional independence, and responsible governance. This policy supports those commitments.

2. Scope

This policy applies, where applicable, to directors, officers, scientific advisers, researchers, staff, contractors, collaborators, event contributors, publication contributors, and others acting on behalf of BHIAR.

3. What May Constitute a Conflict

A conflict may arise where personal, financial, professional, advisory, commercial, nonprofit, honorary, or institutional interests could influence, or appear to influence, scientific judgment, governance, procurement, publication, collaboration, event, funding, or translational decisions. A conflict may be actual, potential, or perceived.

4. Disclosure Responsibilities

Individuals should disclose relevant interests in a timely manner where those interests may reasonably affect BHIAR activities or public trust in the Institute’s work.

5. Scientific Publications and Presentations

Relevant financial, advisory, institutional, or other interests should be disclosed in publications, presentations, preprints, event materials, or public communications where disclosure is appropriate under applicable norms or platform requirements.

6. Research and Collaboration Decisions

Research, collaboration, and publication decisions should be guided by scientific merit, institutional mission, transparency, and responsible stewardship, rather than undisclosed personal or external interests.

7. Funding and Donations

Funding, donations, sponsorships, and partnership opportunities should be reviewed in light of BHIAR’s mission, independence, scientific integrity, and reputational responsibilities.

8. Intellectual Property and Translation

Intellectual property, licensing, technology transfer, and spin-out activities may create interests that should be disclosed and managed appropriately to preserve scientific credibility and institutional independence.

9. External Roles

External academic, advisory, commercial, nonprofit, or honorary roles may be permitted where they do not compromise duties to BHIAR and are appropriately disclosed.

10. Confidentiality

Conflict disclosures will be handled with appropriate confidentiality while allowing disclosure where required for transparency, law, contracts, publications, governance, or risk management.

11. Reporting Concerns

Concerns about a possible conflict of interest may be raised through the Institute’s official contact channel. Reports should be made in good faith and with relevant information where available.

12. Review and Updates

This policy may be reviewed and updated as BHIAR’s governance, research, collaboration, and translational activities develop.

1. Copyright Ownership

Unless otherwise indicated, original website text, institutional graphics, branding, page design, photographs owned by BHIAR, videos, and other original website materials are protected by copyright and owned by or licensed to BHIAR.

2. Third-Party Material

Some materials may be owned by third parties, including publication platforms, journals, photographers, event partners, embedded media platforms, or collaborators. Such materials remain subject to their own copyright and licence terms.

3. Academic Citation and Limited Noncommercial Use

Visitors may link to BHIAR webpages and may cite short excerpts for academic, educational, journalistic, or noncommercial commentary purposes, provided that the use is fair, proportionate, properly attributed, and does not suggest endorsement by BHIAR.

4. Required Attribution

Where attribution is appropriate, please identify Bilu Huang Institute for Aging Research Limited and include the relevant webpage URL or publication reference. Ordinary link sharing does not require special permission.

5. Prohibited Uses Without Permission

Prior permission is required for commercial reproduction, use of substantial portions of website content, republication of images or videos, modification of institutional graphics or branding, misleading use implying endorsement, removal of credits or copyright notices, or use that may harm BHIAR’s reputation or mission.

6. Publications, Preprints, and Research Outputs

Journal articles, book chapters, preprints, datasets, repositories, and other research outputs may have separate copyright and licence terms. Visitors should follow the terms stated by the relevant publisher, repository, DOI platform, or author manuscript page.

7. Logo and Brand Use

BHIAR names, logos, marks, and visual identity elements may not be used in a way that suggests affiliation, endorsement, sponsorship, or approval without prior written permission.

8. Photographs, Videos, and Event Recordings

Photographs, videos, event recordings, and speaker materials may include rights held by BHIAR, speakers, photographers, videographers, platforms, or event partners. Permission may be required before reuse.

9. Translation and Adaptation

Translations, adaptations, summaries, or derivative works based on BHIAR materials should be accurate, properly attributed, and should not imply that BHIAR has approved the translated or adapted version unless written approval has been given.

10. Permission Requests

Permission requests should identify the material requested, proposed use, format, territory, duration, organization, and contact details. Requests may be submitted through the official contact page.

11. Takedown or Rights Concerns

If you believe material on the BHIAR website infringes rights or has been used incorrectly, please contact the Institute with sufficient information to identify the material and the concern.

12. Changes

BHIAR may update this Copyright & Permissions page from time to time as its publications, events, communications, and institutional activities develop.